Task Suitability Checklist

Use this resource with the related module activity and keep the result for your capstone preparation.

Use this checklist before giving real work or information to an AI system.

T - Task

• What action and result are required?
• Is the work generation, transformation, extraction, classification, analysis, search, calculation, or decision?
• Does a mixed task need to be split into smaller parts?

A - Accuracy and authority

• What evidence must support the result?
• Does the evidence need to be current or official?
• Which errors are unacceptable?
• Who or what could be harmed by a mistake?
• Can the result or action be reversed?
• Who has authority to review and approve it?

S - Sensitivity

• Is each input public, internal, confidential, personal, or prohibited?
• Is the proposed tool approved for that category?
• Can names, secrets, and unnecessary details be removed?
• Do I know how the service stores, uses, shares, and deletes inputs?

K - Kind of tool and control

• Would search, a calculator, a spreadsheet, fixed software, or a specialist be better?
• Is one reversible AI draft enough?
• Does the task need a controlled multi-step workflow?
• If tools or actions are delegated, are permissions, limits, approvals, monitoring, and logs defined?
• Is human-led work the safer choice?

S - Stop conditions

• Which missing evidence should stop the task?
• What happens if trusted sources disagree?
• What happens if sensitive information appears?
• Which unusual result or irreversible action requires escalation?
• Who receives the task after it stops?

Recommendation sentence

Use [method] for [bounded task] because [evidence and risk reason]. Use only [permitted input]. [reviewer] must verify [checks] and approve [action]. Stop and escalate to [owner] if [conditions].