Prompt Brief Template

Use this before asking an AI tool for help.

Task

What do I want the AI tool to help with?

Audience

Who is the output for?

Context

What background does the tool need?

Do not include private, confidential, personal, customer, student, employee, legal, medical, financial, or sensitive information unless your organisation has approved that use.

Output format

What should the output look like?

Examples:

• short email;
• bullet summary;
• action list;
• table;
• slide outline;
• checklist;
• questions to ask next.

Constraints

What should the tool avoid?

Examples:

• keep it under 150 words;
• use simple English;
• do not invent facts;
• ask me if information is missing;
• include assumptions separately.

Review criteria

How will I judge whether the output is useful?

Final decision

After review, I will:

• keep it;
• edit it;
• verify it;
• reject it; or
• ask a better follow-up question.