Module 5 knowledge check

Module 5 Knowledge Check

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1. Why name the note type you want?A summary, an action list, decisions and open questions are four different documents.Naming the type makes the output shorter.The tool cannot produce notes without being told the type.Different note types need different tools.

2. What should every action item contain?A task and a priority level.A task and the name of whoever raised it.A task, a category, and an estimated effort.A task, an owner, and a date — or a visible placeholder for what is missing.

3. Why mark unknown owners and dates rather than filling them in?Unfilled items can be removed later.It keeps the action list shorter.A plausible name nobody agreed to will not be questioned by later readers.Placeholders are quicker to type.

4. A meeting summary records something as agreed that was only discussed. Why does this matter?It duplicates the open-questions section.The summary becomes the record, and later readers cannot tell the difference.It makes the summary longer than necessary.It changes the tone of the follow-up.

5. What permission question can meeting tools raise?Recording, transcription, or sharing may need approval from those present.Whether the tool is licensed for business use.Whether the meeting organiser owns the notes.Whether the summary can be stored offline.

6. Why is checking a summary against the source more reliable than reading the summary alone?The source is usually shorter.Reading the summary twice is enough for most work.The source contains the formatting the summary lost.Omission is invisible from the summary; only the source shows what is missing.

7. A summary omits a condition that changes the decision. What kind of failure is this?A tone failure, because the summary reads as complete.A formatting failure, because the condition needed its own section.Omission: nothing in the summary is false, and the reader is still misled.Invention: the tool added something that was not there.

8. What is the best test of whether a summary works?It covers every section of the original.A reader who has not seen the source says what they now believe.Every sentence can be found in the source.It is under the length you asked for.

9. Why keep the original findable, and say where it is?Summaries get forwarded; when one is questioned, only the source settles it.Policy usually requires the original to be retained.The summary may need to be regenerated.Readers prefer to check the length of the original.

10. Which is the more useful use of AI around a meeting?Live transcription during the meeting.Generating the follow-up immediately afterwards.Producing slides from the agenda.Preparation, because an agenda with a purpose per item shortens the meeting.

What to review

Missed 1 or 2: review Unit 0 and Unit 3.
Missed 3: review Unit 3.
Missed 4 or 5: review Unit 2.
Missed 6, 7 or 8: review Unit 4.
Missed 9 or 10: review Unit 1 and Unit 2.