Records, transparency, and disclosure
Unit ID: AIT-M11-U04 Estimated active time: 15-20 minutes
The main idea
Important AI-assisted work may need a simple record.
This matters because everyday AI tools can produce useful work very quickly. Speed is helpful, but speed can also make us skip judgement.
In this unit, keep the Module 1 rule in mind:
AI can assist. You still review and decide.
Why this matters
Record what AI helped with, what was checked, and who reviewed it.
When you give clear instructions and review the result, the tool becomes easier to use responsibly. When you skip the habit, the tool may produce something polished but unsuitable.
Safe example
A report note records that AI helped draft an outline, while facts were checked manually.
This is a safe learning example because it does not require private, confidential, personal, customer, student, employee, legal, medical, financial, or sensitive information.
Better working habit
Record what AI helped with, what was checked, and who reviewed it.
Write the habit down before you use the tool. A short habit is easier to remember than a long rule.
What to watch for
Do not hide AI assistance when policy or trust requires disclosure.
If you notice this problem, slow down. You can edit the prompt, ask a follow-up question, review manually, or reject the output.
Mini practice
Write an AI-use record for a safe sample task.
Write your answer in 3-6 sentences or a short table. Keep it safe and nonsensitive.
Check yourself
Before moving on, answer:
- What did I ask the AI tool to help with?
- What did I keep responsibility for?
- What would make this task unsafe or unsuitable?
- What would I check before using the output?