Records, transparency, and disclosure

Unit ID: AIT-M11-U04 Estimated active time: 15-20 minutes

The main idea

Important AI-assisted work may need a simple record.

Not everything. For routine internal drafting, nothing. For anything that went outside or informed a decision, a few lines.

Why this matters

The question arrives weeks later: was this checked, and by whom? Without a record the honest answer is "probably", which is not an answer.

Safe example

A report note records that AI helped draft an outline, while facts were checked manually.

Two lines, and a later reader knows exactly where to look hardest.

Better working habit

Record what AI helped with, what was checked, and who reviewed it.

Three items. Add what was *not* checked if anything was left, which is the line that protects everybody.

What to watch for

Do not hide AI assistance when policy or trust requires disclosure.

Disclosure is increasingly expected in regulated, academic and public-facing work, and being asked afterwards is much worse than saying so upfront.

Mini practice

Write an AI-use record for a safe sample task.

Include the line about what was not checked.

Check yourself

Before moving on, answer:

• What did AI help with, and what did I do myself?
• What was checked, and what was not?
• Does policy or trust require me to say so?