Everyday AI · Module 5

Write three forms from one checked fact set

Suggested time: 25 minutes.

Guided snapshot G5

Use only these notes for this exercise:

• G5.1: The workshop is proposed for 22 May 2030, from 14:00 to 15:00. The venue has received the room request but has not confirmed availability.
• G5.2: The handout draft is complete. Its accessibility review is pending. Distribution has not been approved.
• G5.3: Coordinator Jo agreed to ask the venue for a room update by 19 May 2030. No venue response date is promised.
• G5.4: Dev agreed to review the handout for accessibility by 20 May 2030. The notes do not guarantee approval after that review.
• G5.5: Invitation review should wait until the venue’s answer is available. The coordinator has asked for a practice email requesting a decision on invitation review once that answer is available. No response deadline has been set.
• G5.6: These notes do not provide a workshop fee or an available-seat count.

Part A Make and check the fact set

Spend about 5 minutes.

Make a claim ledger with four entries: proposed schedule and room status; handout status; Jo’s commitment; Dev’s commitment. Add the G5 source labels and copy the key supporting words. Record the invitation-review condition and the fee and seat-count gaps beneath the ledger.

Check the ledger against the original notes. This prevents a misleading summary from becoming the shared basis for all three drafts.

Part B Draft for three readers

Spend about 9 minutes.

Write and run a complete prompt that produces:

1. An internal update for the coordinator, no more than 120 words. Include progress, unresolved items and the two agreed next steps.
2. An email draft to Jo, no more than 90 words including its subject, greeting, sign-off and references. Ask for the invitation-review decision once the venue answer is available. Keep the proposed schedule and room uncertainty clear.
3. A three-question FAQ for fictional volunteers: “When is the workshop?”, “Can the handout be distributed?” and “How much does it cost?” Keep each answer to two short sentences at most. Preserve gaps; do not infer a free event from a missing fee.

Keep source labels in all three outputs. Use a calm, direct tone. Save the exact prompt and the initial response. No draft is sent.

Copyable starter prompt:

Task: Create three practice drafts for the fictional Willow Team using only guided snapshot G5. Readers and purposes: The coordinator needs an internal progress update; Jo needs a focused request about invitation review; volunteers need answers to practical questions. Constraints: Preserve proposed dates, pending confirmation and review, and unapproved distribution. Include only the commitments actually agreed. Do not promise replies or approvals. Treat missing information as not provided. Keep source labels in the drafts. Draft only; do not send or publish. Format: (1) Internal update, at most 120 words, covering progress, open items and agreed next steps. (2) Email draft to Jo, at most 90 words including subject, greeting, sign-off and references, asking for a decision on invitation review once the venue answer is available. (3) FAQ with exactly these three questions: When is the workshop? Can the handout be distributed? How much does it cost? Each answer has at most two short sentences. Checks: Check every claim against its source. Count whitespace-separated words in each draft, including source markers. Exclude the recipient routing note and review record. Explain any remaining uncertainty outside the drafts.

Source notes — guided snapshot G5 [Paste G5.1 to G5.6 here unchanged before using this prompt.] End of source notes

Replace the source placeholder before running the prompt. The completed prompt you save must contain all six notes.

Part C Correct two specific problems

Spend about 6 minutes.

Whether or not your live output has errors, inspect these two supplied bad sentences:

• Overconfident sentence: “The workshop is confirmed for 22 May, and everything is ready.”
• Invented commitment: “We will email the approved handout to everyone by 20 May.”

For each, record what is wrong, the relevant source passages and a faithful replacement. Do not claim these errors appeared in your live response unless they did.

Then review your actual three drafts. Check every claim, retain any needed corrections and count the update and email words. If a draft is too long, shorten repetition rather than removing the venue or review caveat.

Part D Save an evidence record

Spend about 5 minutes.

Save your final three drafts, the checked ledger, the two sentence repairs and this review record:

Update word count: Email word count: One claim checked, with source passage: One commitment checked, with source passage: Caveats consistent across all three drafts: yes / correction needed Request matches G5.5: yes / correction needed Final decision: accept as practice drafts / revise Live run or offline practice:

Offline route: write the three drafts yourself, or review the guided reference drafts after making your own attempt. Make the same checks. State that the supplied error sentences and reference drafts were illustrative examples, not your observed AI outputs.

Independent assignment Prepare a second writing set

Suggested time: 20 minutes.

Independent snapshot I5

This is a different exercise. Do not carry G5 facts into it.

• I5.1: The venue has confirmed the Birch Room for 18 September 2030, from 09:30 to 10:30. Step-free access to the room has not been confirmed.
• I5.2: The welcome script draft is complete. Its plain-language review is pending. Use of the script at the workshop has not been approved.
• I5.3: Coordinator Nia agreed to ask the venue about step-free access by 12 September 2030. No venue response date is promised.
• I5.4: Arun agreed to review the script for plain language by 13 September 2030. No approval outcome is guaranteed.
• I5.5: The coordinator requests a practice email asking for a decision on the attendee-information draft once the access answer is available. No decision deadline is supplied.
• I5.6: The notes do not provide a materials charge or a refreshment plan.

Your task

Build and check a short fact ledger, then write your own complete prompt. Produce:

• An internal coordinator update of no more than 120 words, including room and access status, script status and both agreed next steps.
• An email draft to Nia of no more than 90 words, including subject, greeting, sign-off and references. Request the attendee-information decision once the access answer is available.
• A three-question FAQ for fictional volunteers: “Where and when is the workshop?”, “Is step-free access confirmed?” and “Is there a materials charge?” Use at most two short sentences per answer.

Use only I5.1 to I5.6, keep source labels and follow the same counting convention. Choose a clear, calm tone for readers who may not know the team’s internal shorthand.

Also repair these two supplied sentences and explain each repair:

1. “The venue is fully accessible and everything is approved.”
2. “We will send the final script to all volunteers on 13 September.”

Save the prompt, initial response or offline first draft, your checked final drafts, word counts, sentence repairs and a review decision. If you manually edit the response, label the edited copy rather than replacing the original. Nothing is sent or published.

Formative self-assessment rubric

Mark each criterion “met” or “needs correction.” There is no separate numerical pass score.

• Reader and purpose: Each form has an identifiable audience and serves the stated purpose. The email has one clear, authorised request.
• Shared evidence: All three drafts use I5 only. Important claims are traceable to the right passage, not merely to a plausible-looking label.
• Meaning preserved: Room confirmation, unconfirmed access, pending script review and unapproved use remain distinct. No missing fee is invented.
• Commitments preserved: Only Nia’s enquiry and Arun’s review are promised, with their supplied deadlines. No response, approval, sending or distribution promise is added.
• Clarity and limits: The writing uses understandable wording; the update and email meet their word limits; FAQ answers meet the sentence limits.
• Visible review: Both bad sentences are repaired with reasons, actual draft changes are recorded honestly, and the final accept-or-revise decision is visible.
• Safe completion: Only fictional information is used, and the work remains in the practice document.

Correct an accuracy, permission or accessibility-meaning gap before marking the work complete. A shorter message is not a better message if it hides a condition the reader needs.

Self-check Before reading the answers

Spend about 5 minutes answering, then 5 minutes reviewing the solutions.

1. Which four decisions should you make before asking for a workplace draft?
2. Does a request for a “confident tone” authorise turning “proposed” into “confirmed”?
3. What is the difference between a commitment to ask a venue by a date and a commitment to obtain a reply by that date?
4. Must an email repeat every fact in the internal update? What must remain consistent?
5. Why is “There is no fee” unsupported when the notes provide no fee?
6. Give one clarity edit that preserves meaning, and one shortening that would change meaning.
7. For this module, does the email’s word limit include the subject and references?
8. The assistant says its draft passed every check. What should you do before accepting it?
9. Does approving a practice draft mean the assistant may send it?

Read the separate answers and explanations