Everyday AI · Module 7

Map the steps and responsibilities

Suggested time: 6 minutes.

A workflow is an ordered process you can repeat. A manual workflow means you move through the steps yourself: inspect the input, copy the brief into chat, save the response, compare it with the evidence and decide whether to accept it.

Repetition is useful when it makes the work easier to review. Reusing a vague prompt and hoping for the same answer is not enough. A workable procedure explains what must stay stable and what must be replaced each time.

For the workshop task, the stable parts are the safety rules, brief structure, output format and checks. The changing parts are the current notes, source labels, facts, deadlines and unresolved details.

A simple map

Illustration: The learner checks the current input and submits a brief; the assistant produces a candidate draft; the learner verifies, corrects and records an accept or stop decision before any use.

Text equivalent:

1. Learner: confirm the task is permitted and the current input is complete enough.
2. Learner: insert the current pack into the saved brief.
3. Assistant: produce a candidate update, action list and message draft.
4. Learner: save that response and compare it with the current evidence.
5. Learner: correct or hold unsupported claims and record unresolved items.
6. Learner: record whether the draft is accepted, needs revision or must stop. Any real-world use requires its own authority and review.

The assistant’s drafting step sits inside a human-operated process. It does not decide whether private information may be entered or whether a message may be sent.

Worked contrast

Unusable procedure:

“Ask AI for the update, then share it.”

Usable start:

“Use the current labelled fictional pack. Create a draft in the saved format. Check every date and owner against that pack. Stop before any sharing.”

The second version names the input, a check and a boundary. You will make it more complete in the next lessons.

Read the diagram explanation

The learner inspects the input and submits a brief. The assistant drafts. The learner verifies, corrects, records unresolved items and makes an explicit decision before any use.